Personal Assistant to CEO

Area: Direction

Contract Type: Full time

Mode: Hybrid, Presential

Team: Europe

Location: Barcelona - Madrid

Description

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

 
Areas of responsibility (AoRs)

• Schedule meetings and manage calendars

• Screen and direct phone calls and distribute correspondence

• Handle requests and queries appropriately

• Manage diary and schedule meetings and appointments

• Plan travel, including flights, accommodation and ground transportation

• Take accurate and comprehensive notes at meetings

• Source office supplies

• Produce reports, presentations and briefs

• Devise and maintain office filing system

• Answer phone calls and emails and take messages

• Help with daily time management

• Run errands as requested

• Coordinate events and speaking engagements

• Draft correspondence such as emails and letters

Requirements & skills:

• Proven work experience as a Personal Assistant

• Knowledge of office management systems and procedures

• MS Office

• Bilingual (Spanish & English)

• Outstanding organizational and time management skills

• Up-to-date with latest office gadgets and applications

• Ability to multitask and prioritize daily workload

• Excellent verbal and written communications skills

• Discretion and confidentiality

• High School degree

• PA diploma or certification would be considered an advantage

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